Paid Time Off (PTO) incorporates all time away from work for which an employee
is eligible for compensation. PTO is gained through an accrual for most
employees in the Bronson Healthcare System, based upon qualified hours paid
and is used in lieu of paid vacation time off, paid holiday time off, and paid time
off for illness (supplementing other Bronson illness and accident benefits), or
personal necessity.
All regularly scheduled full-time and part-time employees, with a minimum of
forty-eight (48) approved hours per pay period other than PRN employees
and Bronson Travel Staff are eligible to accrue and use PTO under this policy.
Using PTO
Non-Exempt and Exempt benefit-eligible employees may use accrued PTO upon hire. PTO, if available, is paid for all scheduled time not worked.PTO payment is made by recording PTO hour(s), using the
time and attendance system when payment of available PTO is desired. PTO is computed on the basis of the employee's base hourly rate of pay (straight time only). Employees must have enough hours in their PTO bank to cover requested PTO
at the time of usage/payment. Hours paid as PTO are not included in the hours’
calculation for determining overtime.
Accrual
Non-exempt and Exempt benefit-eligible employees begin to accrue PTO from
the first day worked. Accruals are based upon the individual's qualified
hours, which include regular hours paid, plus PTO, funeral leave, jury duty paid,
and low census hours, to a maximum of eighty (80) hours per pay period
(overtime and standby hours are excluded). PTO accruals may be viewed with
other paycheck information through Workday.
Accrual Limit
Employees may accumulate up to three hundred-sixty (360) hours of PTO. In the event the maximum amount of PTO is
reached, the employee will have to either use or sell to get the amount below 360
and begin to accrue again.
PTO for Holidays
The following fixed holidays are included in the PTO accrual. PTO will be used to
compensate employees for time away from work on a fixed holiday when the
employee would normally be scheduled to work on the date the holiday occurs.
- New Years Day
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- Christmas Day
Employees who work on the above holidays are paid for hours worked and may
elect to receive PTO up to the number of holiday hours worked or scheduled.
An absence on a holiday scheduled to work will necessitate another holiday shift
in the future to be worked, as required to meet the staffing needs of the
department.
PTO Sell
Employees may sell PTO throughout the year at 70% base pay. To initiate this process, please use the timekeeping system.
PTO Donation
Under special circumstances, PTO can be donated from one employee to
another.
The following criteria must be met:
1. Employees who have to be off for a period of time because they have
experienced a death (up to 30 days following the death) or treatment of a
serious illness in their immediate family and do not have PTO to cover the
time they need to be off work are eligible to apply. An employee receiving
compensation through STD, LTD or Worker’s Compensation is not eligible to
apply.
2. PTO that has been donated is not eligible for PTO sellback.
3. To be eligible to receive PTO donations, the employee’s PTO bank must be
at or below their approved bi-weekly hours.
4. PTO donations and requests must have the permission of the recipient and
be approved and coordinated by Human Resources. The PTO donation
request should communicate how long the employee needs to be off work.
5. Donations are completely voluntary and are donated over one (1) pay period.
The employee’s department will be given first opportunity to donate PTO
before it is opened up to other departments. PTO donation is completed in
Workday.
6. PTO donations will become taxable earnings to the recipient as the PTO is
usedEmployees may donate PTO to another employee in need. The employee receiving the donated PTO must have less than 40 hours in their
May donate to the Bronson Health Foundation.
PTO at Termination
If you leave employment at Bronson or transition to a non-benefits eligible position, accrued and unused PTO may be paid out to you at 50% of the cash value at your base hourly rate. This occurs one pay period after your last check with regular earnings. Employees who terminate employment in their first 90 days of employment will
NOT receive PTO payout at termination. Bronson-management specifically
reserves the right to allocate an employee’s PTO payment upon termination
toward any resulting periods of unemployment, in any manner that it deems
appropriate.
Termination of Employment - Retirement
Employees whose separation meets the definition of
retirement (age 55 with 10 years of service and/or age 55 and eligible to collect a
defined benefit pension) will be paid out 100% of their accrued and
unused PTO as of the date of retirement.